Sky is the limit when it is about the flexibility and adaptability of the … A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). An intelligent SharePoint intranet is engaging, informative, personalized, and integrated with the other portals and sites in your intranet as well as other Microsoft 365 apps like Microsoft Teams and Yammer. Also Read: Best Drupal Websites Examples. Microsoft have even provided the SharePoint Lookbook which is an amazing resource with a variety of styles to choose from. Modern intranets take many shapes and sizes depending on the ever-evolving needs of the business. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Limited number and access to subject matter experts, Find subject matter experts and communities of expertise. Only bespoke design or an in-a-box intranet product deployed atop SharePoint can bring consistency to the chaordic nature of larger SharePoint environments. You can also use these goals to help prioritize your intranet initiatives. As a first step to planning your new SharePoint intranet, we recommend taking an inventory of your existing sites and meeting with the owners of each to determine their business outcome goals for new sites. How often does content need to be reviewed? One potentially helpful exercise to frame the overall objectives for the intranet is to engage your key intranet stakeholders in a cover story exercise. For example: SharePoint offers a variety of building blocks that you can use to create an intranet: For the scenario that you've decided to build, choose the components that you'll need to use to meet the site's business objectives. These sites look great on any device or screen and provide deeply engaging experiences for your users. Signals your intranet is moving in the modern direction: Signals your organization can benefit from modern: Modern inspiration in the SharePoint look book, Information architecture in modern SharePoint. Take stock of where your content is located and how much content you would need to move when creating a new intranet site. Tap to unmute. A Sharepoint intranet backed up with modern intranet features if utilized properly can act as an anchor to the organizational culture. This means that the intranet can help to deliver an important business process; driving efficiency, increasing the value and adoption of the intranet and leveraging your investment in Office 365 – all at once! We are here to help you ward off this confusion. Focus on incorporating modern changes that will have the greatest impact to your business first. You don’t have to migrate anything – you may find that it is more effective to create new content that is optimized for the modern SharePoint experience rather than migrate existing, out-of-date content to the new location. Instead of semi-annual gatherings, record online events and embed the event recording using Microsoft stream in a news post. Instead of formal engagements with leadership, create accessible outlets in the form of live events in Yammer. When the site is on its way to success, take stock of any lessons learned in the process and proceed on to the next intranet project that you want to undertake. An intranet based on SharePoint Online that can integrate with Office 365 tools such as Teams can also play its part. Sharepoint intranet examples The … In the modern world, the intranet should be the center of your workplace. In this post, I’m going to explore what SharePoint is, how it works, and share different wonderful examples of modern SharePoint intranet sites and what they can do. However, configuration and adoption still require some expertise. Modern pages are now more functional, and provide support or have similar functionality as classical pages. SharePoint Modern Intranet-Office 365 Intranet Portal | Dock365 Enterprise Intranet Portal on your Office 365 The Dock Enterprise Intranet Portal offers a unified employee productivity experience. Empower champions throughout the organization to promote the new site on a grass roots level. Now you can only implement basic scenarios within the SP Framework. Especially when it comes to its effectiveness as an internal communication tool. Responsive, dynamic pages are easy for anyone to create, and the requirements for IT to build and maintain custom solutions are much less. In the following sections, we look at how to find the best starting point for your SharePoint intranet and how to prioritize the different intranet solutions that you may need for your organization. Don’t just focus on system metrics. This provides a substantive framework for further discussions and revisions of the design. https://www.amtevolve.com/sharepoint-modern-experience-intranets SharePoint has a long history of being the primary collaboration platform for our intranet and extranet solutions at Microsoft. With SharePoint, any user can create highly functional intranet pages quickly without the need for writing code or other difficult customizations. SharePoint Framework is a new, modern, development model for SharePoint. That is often not the same thing as what their users want to consume. A modern intranet is the newest iteration of the corporate intranet designed for the way people work today—quickly, collaboratively, at all hours and in all locations. Look at your current content to understand if it is current or needs to be updated prior to moving to a new site. To understand why SharePoint doesn't fit a modern internal communication strategy, let's look at its history and DNA. Outdated news is shared in a corporate news feed or newsletter, SharePoint news posts transform news into a visually engaging experience that can be created quickly and distributed to specific audiences in real-time. Your organisation will love the rich multimedia content, intuitive navigation and easy-to-use design. This webinar looks at the capabilities of the modern SharePoint experience to inspire you of what is possible for your intranet and shows you the benefits of transitioning to modern sites in SharePoint Online. Guide to the Modern experience in SharePoint, Creating and launching a healthy SharePoint portal, Educate employees about benefits (Benefits site), - Training content produced for all aspects of coding excellence, Training completed successfully by x% of engineering staff, Foster positive employee agreement about company strategy (Executive Leadership Yammer Community), Ongoing monthly activity posts by leadership and comments by employees, - Yammer conversations show positive sentiment, Improve timeliness consistency in proposal development (Marketing site), x% reduction in the time to create proposals, Understand and be able to update my benefits, I can take advantage of a key lifecycle benefit, Learn about how to use the self-service benefits portal, Promote the use of the self-service benefits portal, I can spend more time working with employees on unique benefits questions and scenarios, All of my employee interactions are about individual critical scenarios. Cognitive Enterprise Search. Visionaries driving digital transformation and creating the modern workplace know the intelligent intranet is the heart of a digital workplace. Modern intranet systems are being implemented in an attempt to help workers access the … With the end in mind, it can also be helpful to create personas for your key users. You are learning about what is important to your users and to the business. Microsoft have even provided the SharePoint Lookbook which is an amazing resource with a variety of styles to choose from. Instead of relying on finding subject matter experts in siloed organizations, surface expertise in social communities like Yammer and Teams. https://sharegate.com/blog/intranet-dead-long-live-modern-workplace Arla’s global intranet differentiates between global and local (targeted) news. How will they start their day? In the past, many intranets were built as a single large site collection with multiple levels of sub-sites underneath. Also, an intranet should no longer be seen as a stand-alone solution, but in conjunction with other information and communication technologies - in the context of a modern… The webinar covers: 1. Intelligent Intranet Envisioning Workshop PowerPoint deck. BHP also provides links targeted to specific user groups. Uncover SharePoint Intranet feature essentials to create a modern intranet that truly elevates and enhances your workplace. By spending resources modernizing your intranet now, you will enable your organization to move faster and more efficiently than before. Instead of limiting viewers access to content, use SharePoint modern search features that protect sensitive content while increasing search success. Disjointed experience for international organizations, Multi-lingual and audience targeting features ensure users relate to relevant information. As part of these meetings, you can identify the business needs that are addressed by each existing site as well as any requirements you might have for new sites. Web parts in Modern SharePoint make room for all users of all experience levels … For an understanding about how the different component parts work together, review the Guide to the Modern experience in SharePoint. If you're currently using SharePoint Server for your intranet, you'll find SharePoint in Microsoft 365 to be much easier to work with. For best practices for launching an intranet site, review Creating and launching a healthy SharePoint portal. What will people say about the intranet? Privacy policy. New employees are a key audience for the intranet and people who have joined the organization in the past two to three months can provide some valuable insights about what is missing or hard to learn in your current intranet, or resources they wish they had when they first started. SharePoint Intranet Essentials and Must-haves for a Modern Intranet. While you may ultimately implement solutions to address all of the identified initiatives, prioritizing which project to do first will help you achieve early success and user engagement as efficiently as possible. Using the information you gathered during your research, work with your key intranet stakeholders to identify initiatives that reflect your organizational priorities – as well as any barriers that might exist when you are implementing them. What tools or technology do you want visitors to use to accomplish their key tasks? https://www.contentformula.com/blog/5-leading-sharepoint-intranet-examples And now is the time to modernize it building with SharePoint and Microsoft 365 – to reimagine the role of the intranet, powering employee experiences that inform, organize and engage employees and … We also share our best practices and lessons learned from successfully implementing modern intranets for our clients. Intranet structure is based on organization structure, Role and task-based portals house community initiative-driven projects. 15 Best SharePoint Intranet Site Examples. SharePoint has a long history as popular intranet platforms due to its publishing framework (CMS platform introduced in SharePoint 2007). Reduce the cost of technical resources: Security, permissions, sharing, and other governance components can be centrally managed across Microsoft 365 apps. For example, you will want to think about: You do not need to make every governance decision up front, but if you don’t have a plan for how you will govern your new, intelligent intranet, it can quickly become a wasteland of information that fails to achieve your critical business goals. Use this guide to understand how to leverage SharePoint to meet your organization's needs through integrating modern concepts into the design of your intranet, portals, and sites. To bridge this gap, we’re starting a multi-part insight series to help designers and content authors create common intranet pages in modern SharePoint. SharePoint works by default on mobile devices. Published June 16, 2020. In contrast to SharePoint classic sites, SharePoint modern sites have a clean interface, are responsive and adaptive to mobile devices, and offer significant performance improvements. Based in Brisbane, Rebecca brings over 12 years experience on a variety of large projects in the corporate world. Recruit executive sponsors who can ensure that the intranet project is funded, and can help message the importance of the new site to others in the organization. Ideas, when shared across, give rise to better ideas and ultimately to innovation! With this post, I would like to demonstrate to you how I built a cool-looking Intranet Landing Page in SharePoint using modern … We recommend creating a rapid prototype, and granting access to your key stakeholders. Hold regular office hours where users can ask questions. Increase employee awareness and alignment with company strategy and business initiatives. Keep these references handy as you work with your stakeholders - they can help you get the most value and best time to value for your intranet solutions. You can’t build an intranet without an understanding of the people for whom you are building it. Rebecca Rodgers . These days, there's an abundance of discussions about best practices to modernize your intranet - designing an intranet the new way, in the “modern” way, in the intelligent way - and so on. It allows using all new front-end frameworks such as React, but similarly to Modern sites – I would like to see a quicker progress in its development. User adoption is a critical part of success for a new intranet site. To add a new, modern page, just click on Gear Icon > Add a page Once you do, a new, modern page will be created, and you can now customize it. This means intranet teams can deliver a SharePoint intranet quicker and cheaper. Copy link. For example: Work with the owner of each scenario to determine what an ideal solution would look like to them: For example, create a table like the following to list business scenarios that you want to address with intranet sites across your organization: From the high priority scenarios, identify which ones meet these three key criteria: After you have compiled this information, create a design brief to help map out the user journey about how you want the site to operate. But a SharePoint intranet isn’t without some serious limitations. No two SharePoint intranets are … Boehringer Ingelheim – an Office 365 intranet that aligns to the wider digital workplace. Who is accountable and responsible for the content on sites? A fundamental shift in their needs and expectations is clearly visible. The purpose is to think broadly about an ideal future state by imagining a magazine cover story about the new intranet, including the key headlines, sidebars, and quotes from users. Leadership site: One-stop site for employees to hear from company leadership, learn the company's goals, and hear the latest news from customer meetings and industry events. SharePoint is widely considered as the best intranet platforms in the market. Meet employees where they are: Target relevant content to specific viewers on any device. A high impact initiative that can be built with a minimum of customization can be an ideal first project. To help decide which initiative to address first, work with the business leaders for that area to work out the objectives for the solution, who will be responsible for driving success in this area, and the metrics that you'll use to measure success. What tools or technology do they use today? To drive site usage, we recommend that you use both a top down and bottom up approach: Other things you can do to drive success include: As the site rolls out and more users engage, watch your success metrics and make adjustments as needed to drive additional engagement and user satisfaction. Watch later. When the prototype has evolved to a point where you want to share it more broadly, you can roll it out to a pilot group, or even to the whole organization. There aren't many discussions about what modern means as a concept, how modern thinking relates to technology, and how to apply modern principals to your organization's intranet. It’s not unusual to find a migration strategy where existing content is left behind. Be inspired with awesome intranet design templates. Landing pages for some of the key areas of the site are a must for … The Cox Communications intranet puts communications front-and-centre, with a highly engaging design. For navigation Ramboll’s SharePoint intranet provides a carefully designed mega menu. Modern SharePoint has also reduced the need for customization. Share. Custom Web Parts. TTEC: a critical intranet that navigates risk and mobility challenges. Learn more about using the Yammer web part, Learn more about targeting content to specific audiences, Learn more about using the Stream web part, Learn more about organizing a live event in Yammer, Relies on a collaborative approach with several stakeholders across departments of the organization. You’ll want to do some research to engage with people who represent these different personas to understand their information requirements. If your users complain that search is not successful because too much irrelevant content is discovered, this can indicate a governance problem. Therefore the need for the modern digital workplace to go smarter is growing simultaneously. The look book provides a variety of examples about how to include news, events, resources, and personalized content in SharePoint sites that anyone can create and maintain. This is an exercise in imagination. Hallmarks of what constitutes an intelligent intranet: Rapid deployment: Adaptable designs can be built using out of the box pages and web parts and no longer solely depends on IT to deploy. What will people be able to accomplish? What makes modernizing your intranet worth the effort: Move at the speed of your business: Display content dynamically using flexible designs that scale as your business grows. Site owners alone are not enough – their perspective is what they want to publish. Software as a service: Updates are automatic, ensuring you are using the latest technology. But with so many intranet providers in the market, choosing the right one might be a tacky job. The most successful intranets don’t just look good, they are primarily focused on helping people get work done and often on promoting engagement. Instead of assigning intranet tasks to a few IT members, assemble a team that represents the needs of your viewers and business to create intranet solutions. Is there a specific audience for a pilot? These are decisions that are a lot easier to make and enforce if they are decided early in your intranet project. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. In addition to meeting with current site owners, you may also want to convene a focus group of new employees. Microsoft SharePoint offers a wide variety of options and tools to create intranet sites for your organization. Consider plotting your business initiatives on a grid, like the following, and review with your intranet stakeholders and IT department to choose the best option to start with. Investing in the modern approach looks different depending on the condition of your current intranet but no matter the path it will require strategic planning and a team to implement changes. Enterprise search is a key functionality of a digital workplace. It’s time to take a look at some outstanding, informative, and eye-catching SharePoint intranet examples that you can use for inspiration when building out or improving your own digital workplace platform to ensure it delivers value for your business. So in case you are creating a new page and it defaults to Classical – that would be one of the reasons. Comments Off on Designing a modern intranet homepage in SharePoint Online. An intelligent SharePoint intranet is engaging, informative, personalized, and integrated with the other portals and sites in your intranet as well as other Microsoft 365 apps like Microsoft Teams and Yammer. Instead of sharing a project update in a newsletter, announce your update on your project's site and in the Yammer feed to start an engaging conversation. Out-of-the-box capabilities may not always be sufficient for your scenarios. Over the … Shopping. They may also provide you with some valuable ideas from the organizations where they previously worked to help you think about new and important capabilities to incorporate. In this article, we'll look at how to plan a new SharePoint intranet with a focus on quickly bringing sites online and getting a return on your investment. Thanks to SharePoint’s new flexible, modern architecture, we’ve successfully transitioned more than 75 percent of our internal publishing sites to the modern communication site. Moving your intranet to SharePoint in Microsoft 365 might take a while, particularly if you already have extensive intranet content. Infrequent interaction between the organization and leadership, Aligns organizations with leadership through live events, dynamic content like news, and social connection.